NAVICORE ONE company operating system · Part 14 · Finance & assets
Finance & accounting
Track money in and out, claims and invoices, with approvals and a permanent history.
What this page describes is the intended scope from the product specification. The status label shows how far along this area is.
Illustrative layout, not a live screenshot.
What it is
Cash and bank accounts, funds, categories, vendors and clients. Income, expense and transfer transactions with receipts. Expense claims and employee reimbursement. Invoices with numbering, items, tax, discount, due date, payment status and PDF. Reports cover profit and loss, cash flow, budget and outstanding invoices.
The problem
Money tracked across spreadsheets and bank statements is hard to reconcile and hard to trust.
What NAVICORE ONE does
NAVICORE ONE records each transaction with its receipt, routes claims and invoices through approval workflows, and keeps an immutable transaction history with audit.
The result
Finance data is traceable, permissioned and ready for reporting.
Who uses it, and when
- Accountants and finance managers
- Day to day: recording transactions, handling claims and raising invoices
- Employees
- When submitting an expense claim with a receipt
- Owners
- When they want the cash position, revenue, expenses and the monthly report
How it works, step by step
An expense claim
Sequence assembled from this part's listed functions, in plain language.- 1
Claim submitted
- 2
Receipt upload
Attached to the claim
- 3
Approval
- 4
Employee reimbursement
- 5
Transaction history
Recorded and kept
An invoice
Sequence assembled from this part's listed functions, in plain language.- 1
Create invoice
- 2
Client & items
Numbered automatically
- 3
Tax, discount, due date
- 4
PDF
- 5
Payment status
- 6
Receivables
What is still owed
Key functions
Accounts
Cash accounts, bank accounts, funds, categories, vendors and clients.
Transactions
Income, expense and transfer, each with history, receipt and attachment.
Expense claims
Employees claim costs with a receipt and are reimbursed after approval.
Invoices
Create, number, itemize, add tax and discount, set a due date, track payment status and produce a PDF.
Receivables
See what clients still owe.
Reports
Income, expenses, profit and loss, cash flow, budget, outstanding invoices and a monthly report.
Financial dashboard & export
A live view of finances, with export.
Finance controls
Finance permissions, approval workflows, immutable transaction history, audit and reconciliation support.
Full scope from the product specification (41 items)
Accounts
- Cash accounts
- Bank accounts
- Funds
- Categories
- Vendors
- Clients
Transactions
- Income
- Expense
- Transfer
- Transaction history
- Receipt
- Attachment
Expenses
- Expense claim
- Employee reimbursement
- Approval
- Expense categories
- Receipt upload
Invoices
- Create
- Numbering
- Client
- Items
- Tax
- Discount
- Due date
- Payment status
- Receivables
Reporting
- Income
- Expenses
- Profit/loss
- Cash flow
- Budget
- Outstanding invoices
- Monthly report
- Financial dashboard
- Export
Controls
- Finance permissions
- Approval workflows
- Immutable transaction history
- Audit
- Reconciliation support
How it connects to other parts
- Part 21In build
Approval engine
Run every kind of approval through one engine, with a clear record of who decided what.
- Part 29In build
Reports & analytics
Turn company data into reports you can read, export and schedule.
- Part 22In build
Executive control center
See the health of the whole company from anywhere, without asking anyone for a report.
- Part 13Live
Clients & sales pipeline
Keep every lead, client and deal in one place, from first contact to signed contract.
- Part 23In build
Audit trail
Keep a permanent record of who did what, when and what changed, for every important action.
- Part 05In build
Roles & permissions
Decide exactly who can see and do what, down to a department, team or single project.
See it in action
Ask for a demo, or tell us how you would like to partner.